Category : For Management Committee

For Management Committee

Rise High Stories: Waste Management

RHA

We know that many of you have been looking forward to hear the stories of the outstanding initiatives that have been taken by our Winners. So, we have decided to publish the stories from all the categories starting with Waste Management as our first story. Hope you like them!

Category: Waste Management

Winners: Whispering Palms Xxclusive, Mumbai & Matoshree’s Pearl CHS Ltd, Mumbai

Whispering Palms Xxclusive is a 322 units community with around 1200 residents and 300+ staffs – around 470 kg of waste is generated per day. The residents were tired of the overflowing landfills, soil contamination and health hazards. Finally the community came together looking for solutions.

There are four important stages involved in the total waste management :

  1. Segregate waste
  2. Composting wet waste
  3. Dry waste management
  4. Reduction of waste generation

One major reason behind this success story is the involvement of the residents in the initiative. From creating segregation policies, spreading awareness, educating and most importantly monitoring, reinforcing the segregation, the whole community including the children played a part in it. They Adapted Bangalore’s 2bin1bag model to suit the apartment, each household were given 2 buckets and 1 reusable bag. They turned the initiative into fun activities among the community by painting the waste drums and assigning duties to the student volunteers.

E-waste, Medical waste and Broken glass (Sharps/Expired medicines) were deposited at an assigned place / handed over separately.

Steps involved in wet waste management were : Identifying types of compostable waste, estimating daily quantity, evaluating suitable composting methods and implementing the same. Cement tanks were constructed for composting, metal mesh cylinders for leaf collection and composting. Pots provided to dispose off Pooja flowers. Shredder machines to reduce size of waste (leaves, twigs,wet waste). Total investment was approximately Rs 3.6 lakhs (including building tanks, shed, shredders, tools and implements). Two additional housekeeping staff were hired to facilitate the waste management related work.

For the dry waste, firstly they categorised it, identified vendors and for some categories, they even partnered with neighboring communities to reduce the cost. And all the reject wastes are given to BMC for disposal.

And, the impacts of all these??

  • At 295 kg per day, the society generates almost 9,000 kg of wet waste every month. Since starting composting in January 2018, they have converted approximately 40,000 kg of wet waste into compost (the starting handling capacity was 200 kg/day which has been enhanced) – and saved this from getting dumped in landfills
  • Compost generated (approx. 900 kg per month) is used in the extensive gardens of the society, saving on the manure costs that were being incurred. It is also sold to residents and people in the neighbourhood at Rs 10-20/kg
  • Sale of approx. 1,200 kg of dry waste per month, generates an average of Rs 10,000. While half is retained by the society for the waste management project, half is distributed among the housekeeping staff as incentive
  • Over 10,000 Tetra Paks have been given to RUR for recycling. The society has received a certificate of appreciation from RUR, and also a collection bin and bench made of recycled Tetra Paks.
  • Two truck loads of plastic waste (bags and other plastic waste not accepted by raddiwalas) have been sent to Urja Foundation. In addition to our society’s plastic waste, waste from individuals of neighbouring societies has also been sent. This will be converted into fuel and road plastic.

And many more…

The community receives frequent calls for advice on waste management.

Also, societies in the neighbourhood are trying to replicate the system we have put in place.

 

At the same time, Matoshree’s Pearl CHS Ltd, Mumbai, a 65 units residential community is a living example of sustainable living in an urban setup.

With the decentralised waste management system, the society manages to divert 1-1.2 tonnes of waste from the landfills. The Project was flagged off on the auspicious occasion of Swachh Bharat Mission on October 2nd 2017.


The residents of Matoshree’s Pearl showed extensive support for installation of waste management project in their premise. Multiple workshops were conducted for housekeeping staff, domestic helps and residents to sensitize them to carry out segregation at source.

Segregation at source forms the base of waste management pyramid. An effective segregation at source ensures 50% of successful waste management. Through various modules, sessions and discussions, an effective strategy of 3 bin segregation at source was installed – the waste was segregated into Biodegradable kitchen waste which was collected in biodegradable bags, the dry recyclable waste was collected in crates without any bags, while the trash component was collected separately, which was the only component being disposed to the BMC trucks.

The biodegradable kitchen waste was managed using RURs GreenGold Aerobic bio composter which replicates the nature’s way of recycling and requires Zero electricity input incurring low maintenance costs.The optimal balance of Air-Temperature-Moisture ensures naturally accelerated and odourless composting process. Most importantly it is a fully enclosed system making it pest/rodent resistant.

 

Four medium sized composter units were installed on the terrace under the water tank. The secondary segregation and the composting process happen on the terrace and GreenGold compost is generated in a span of 45 days. Finally, the ready compost is mixed with equal quantity of soil and used as potting mix to grow organic vegetables like palak, methi, mint, bhindi, cucumber, bottle gourd, tomatoes, chillies etc. Fruits such as pomegranate, guava, banana are also grown on the terrace successfully using home grown organic compost.


Matoshree’s Pearl, has an excellent system to divert dry waste from the landfills. The dry recyclables are collectively accumulated from the households and then segregated at source into 7 bins viz paper, thick plastic, cardboard, metal, thin plastic, glass bottles, Tetra Pak cartons and electronic waste. Each category of waste is kept clean and flattened so as to minimize the space required for storage. The dry waste is then auctioned to the responsible recyclers who then collect it monthly as the segregated dry waste are of value. The empty Tetra Pak cartons including the straw and plastic caps are collected separately and deposited to nearest Sahakari Bhandar outlet which is then sent for recycling into garden benches and school desks. The revenue generated during the auction of the dry recyclables is used to support the waste management project, by incentivizing the staff dedicatedly working for greener tomorrow.

The residents carry cloth bags for their regular shopping. Additionally, they encourage members to practice responsible consumerism and consciously buy products with less packaging materials, and product with packaging materials of higher recyclability. Moreover, they are also motivated to slowly phase out bin liners to reduce plastic waste production. Some of them use newspaper liners while others have removed the liners altogether. They also divert the dry leaves from the neighboring societies into composting saving them from going to the landfills.

The society has made a conscious effort to educate their children to be responsible eco-citizen and understand the consequences of irresponsible waste dumping. The kids are involved in the terrace gardening and composting activity which keeps them connected to nature.

ADDA Neighborhoods of Tomorrow is a platform where extraordinary initiatives like these are going to be recognised and shared. Follow this space for more stories like these!

Be there at the event on 8th of September to hear the story from the creators themselves!!

Register yourself at adda.io/not

 

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For Management Committee

New feature “SHIFTING” on the GateKeeper Tablet

move-in-out-ADDA_Security

Most residential communities face the below issues:

1) We don’t know when a new Owner or Tenant Moves In.

We want to know and add them to our Central Database on ADDA.

2) We don’t know when an Owner or Tenant Moves out.

We wish to ensure they have paid all their Dues, completed other Move-Out processes, de-activate them from ADDA.

These Issues are now SOLVED!

Announcing the launch of the new feature “SHIFTING” on the GateKeeper tablet, in hands of the Security Guard!

Whenever a Movers Truck comes in, they can capture minimum data of the new Owner/Tenant.

This shows up in your ADDA Admin view instantly, and your Manager can complete the verification and add the New Resident to your central ADDA database.

The Move-In charges can get posted instantly as well!


In case the Movers Truck is for a Move-Out, the Guard marks this Flat as being Moved Out, which sends instant notification to the Manager who can then ensure that Move-Out processes have been followed!

No-Dues-Move-Out

 

 

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For Management Committee

Why Biometric Devices Are The Best Way To Capture Staff Attendance

Biometric Devices-ADDA Security

For an apartment complex, a major expense is staff salaries. And for making sure that they are paid neither more nor less, it is vital to have their attendance tracked well.

Traditionally, attendance was maintained in physical ledgers, where each individual would manually sign their name and time of entering the premises and repeat the same at the time of exit as well.

Unfortunately, this system has many flaws. Not only would such a flaw upset the finances because salaries could get incorrectly calculated, it could also compromise security and safety of residents.

Why Conventional Attendance Systems Are Inefficient

Here are some of the major drawbacks of old ways of maintaining staff attendance.

Forgery Is Common

Suppose there’s Maid A, who wants to help Maid B, who secretly went away on vacation, but is still wanting to receive payment for days taken off. On these days, it is easy for Maid A to give proxy for Maid B, by signing for her in the staff attendance register.

No foolproof mechanism to keep out Miscreant Staffs

In reality, staff inside an apartment complex are constantly replaced and everyone cannot be familiarised with each other’s faces. People who were banned from the premises, for either criminal activity or indecent behavior, could re-enter as blacklisting in the ledger isn’t really an option.

Difficult to Search Records, do Incident Investigation

Physical ledgers are easy to destroy. Mere negligence is enough to have them rendered useless. Many apartment complexes that depended on ledgers for staff attendance have complained that not only is the writing in it illegible, the very condition of the book is often near next to dilapidated. How good is such a book when it comes to tracking somebody’s attendance? And how easy is it for someone to intentionally damage that ledger to cover his/her tracks? 

The Solution – Biometric Attendance Systems

If there is anything that is difficult to forge, it is one’s fingerprint.

All over the world, educational and corporate institutions, hospitals and all kinds of organizations have started using biometric attendance systems and the impact is hugely positive. Such systems not only eliminate drawbacks of conventional attendance systems, they will also add some perks that are difficult to override.

Keep in mind that your association will have to make the necessary privacy policy documents which state that you won’t misuse collected biometrics. As long as the staff has been briefed about the process and as long as their permission has been acquired for collecting their fingerprints, you won’t be violating any laws.

Here are the major benefits of a biometric-based attendance system

No more proxies. 

One of the biggest advantages of this system is that it prevents employees from clocking for each other.

There may be some exceptional cases, where biometric systems are not able to read a fingerprint, because of injury to the finger or fingerprint being slightly eroded. First off, multiple fingerprints of the same person (prints of at least three fingers) are commonly recorded. And in the highly unlikely event that the staff managed to injure both their hands, superiors can step in and personally verify their attendance from an App based staff attendance tracking system like ADDA GateKeeper.

Some App based staff attendance tracking systems, use numerical staff ids to authenticate staff check-ins. It’s easy for a staff to give someone else their staff id and hence give proxies. Manual audit of such staff check-ins using their photos is not a practical solution for busy Society Managers and Admins.

You can save on a lot of public money for the Association with proper tracking of staff attendance through Biometric Devices.

Foolproof system to keep out Blacklisted or Retired Staff

Through integration with systems like ADDA GateKeeper, you can program biometric devices to recognize blacklisted/retired staff, who are trying to enter and sound alarms for Security to take action.

For App based staff attendance systems who give out numerical IDs, to authenticate staff entering a complex; Miscreants who want to enter a complex can easily get their hands on such a staff ID number, and enter the complex impersonating a different staff.

Biometrics Are Solid Evidence

Handwritten entries barely qualify as evidence of a person’s presence in a given spot. Biometrics, on the other hand, is irrefutable. If an employee claims to be absent on the day of a crime and the machine has recorded his biometric, that could boost the investigation in the right direction. 

Increased Productivity & Accountability

With an attendance tracker in place, staff would probably avoid arriving late as they can no longer fake entry time. And this, in turn, increases their productivity and accountability, and will also provide the payroll department precise and accurate data for calculating payment.

Difficult To Tamper

It is not easy to tamper with a biometric attendance system. It is very difficult to hack into such a system and change its records. And that is not all, physically damaging the system too can be difficult because a) manufacturers foresee this kind of contingency so the system is built accordingly b) there is typically a guard and a CCTV with eyes on the machine. Any attempts to damage it will be caught.

Upgrade Your Apartment Complex With ADDA

ADDA is specifically designed for apartment complexes and the members within. In fact, the GateKeeper by ADDA is one of the most practical security systems you can ever get your hands on to ensure security inside your society.

That’s not all, if you have a combination of the ADDA ERP and the GateKeeper, MCs, residents and everyone else will not only be connected but will also have features at their disposal to ensure the smooth and efficient functioning of the entire apartment complex.

Why don’t you get in touch with us so we can schedule a demo for you if you are not a customer already.

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For Management Committee Residents

Raheja Empress Tanna Residency Goes Live on ADDA GateKeeper

raheja-empress-adda-gatekeeper

One of the most premium societies in Mumbai, Raheja Empress Tanna Residency has brought their security online on ADDA GateKeeper.

Raheja Empress Tanna Residency, in one of the most landmark locations on Mumbai, has one of the highest Residents to Security guards ratio in the country. There’s a security guard for every 6 residents in the society.

We are proud to deploy ADDA GateKeeper – The most practical security solution for Apartment Complexes, in this society, where security is definitely taken very seriously.

 

raheja tanna adda gatekeeper

For a Society like Raheja Empress, having multiple manual registers for entering visitor data, staff etc, which is more often than not filled with illegible, incorrect data, was a complete mismatch.

raheja empress manual register

ADDA GateKeeper –  The most practical security solution, has now replaced these multiple registers with a single Tab.

For the Guests and other visitors, it forms a great first impression as they are now greeted by Security who carries a shining new App on the mobile device for capturing visitor data and validating them.

Guests do not have to stand in a queue at the gate and can just drive in, as their entries are Pre-Authorized by residents. (Click here for more details on benefits of ADDA GateKeeper).

We welcome all residents of Raheja Empress Tanna Residency to the ADDA Family and hope you enjoy using ADDA GateKeeper.

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For Management Committee Residents

7 Ways How ADDA App Can Help You Celebrate This New Year

New Year is around the corner and it’s almost time to bid adieu to 2017. New Year’s Eve is a time to reflect on the past and revel in the great big beautiful tomorrow.  Residents are busy planning on making  the new year eve celebrations a Delightful experience in their home & community

Make this New Year’s eve a fantastic night for you and your neighbours. We’re here to help you plan and execute your New Year Celebrations.

So for all aspiring party hosts of this year, here’s how ADDA app can help you throw the best new year bash ever!

Expected visitors

Do you have a long list of expected visitors this festive season? And those many annoying calls from your security guard, asking to verify your Guests?

That’s all old stories now!

ADDA GateKeeper - Expected Visitors

Add your guests as Expected Visitors using your ADDA GateKeeper App and make them feel special. Security Guards will let your Guests through without making them stand in the long queue at the gate trying to make entries. Welcome your Guests this season, to your Home with this smart technology.

Gift-Pass

Are you planning to gift something special to your Domestic Help (Maid, Cook, Driver, etc.) this festive season?

gift pass ADDA

You can add it as a Gift-Pass in your ADDA GateKeeper App and your staff can walk out of the Security Gate, without being asked Gratuitous questions by the Security.

Panic Alert

Well, what if things do not go the way you planned, do not PANIC. Raise a Panic Alert. With your house, all arrayed up for the celebrations and with guests in your house, you do not want to take a chance.

ADDA App - Panic Alert

Security Guards are immediately notified on raising a Panic Alert and they can hurry to your help. On the other hand, a few of your neighbours also get notified. This assures you get immediate help in case of an emergency.

HelpDesk

You want to start the new year with a glowing new-like home, Don’t you?

And you been neglecting that ever blinking light in your balcony or that leaking tap in the kitchen? What you can do is raise a ticket through HelpDesk in the ADDA App, and your society help (plumber/electrician) would come and get them fixed.

Facility Booking

Planning to host a new year’s party this time?and not able to find a place to host it, then why not book a facility from your community. All you have to do is open Facility Booking in the App, check for availability and confirm your booking by making a payment right from the App.

Notices

This feature is mainly for the Management Committee members. If at all you want to announce any specific Guidelines or want to announce the specifics of your community event. All you have to do is post a Notice in ADDA Admin App and your message goes right to the phone of all residents.

Conversations

Our all-seeing Discussion Forum can be used for coming together as a community.  A lot of good things start happening when neighbours come together to work towards solving common issues. Our discussion forum brings together the collective knowledge of the community to your disposal.

So, wait no more! Hurry! download the App if you have not done it already and gear up for your New Year preparations!

Let the festivities begin!  Gather, socialize and forge friendships that will last a lifetime. Welcome the new year with joy and peace. Happy New Year everyone from all of us here at ADDA, May the year ahead bring you nothing but joy and prosperity!

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For Management Committee

5 Commonly Asked Questions About ADDA GateKeeper

Our beloved customers call ADDA GateKeeper the security nerve centre of their apartment complex. They are right in every sense. It is a tablet-based security management system. One that combines several compelling features to give you something near next to perfect to ensure that your community and the residents inside it are safe from crimes, perils & security breaches.

 

The product GateKeeper is the result of our worries & sense of responsibility towards the society. We believe that within the walls of a gated community, security becomes a collective responsibility and not just something that the guards or security personnel alone are responsible for. Above all, GateKeeper is a product that is designed to cover the shortcomings of human error and judgment.

 

All in all, GateKeeper is the best of it’s kind. We’re the most in-demand security system for apartments. But for those of you who are not so familiar with our beloved product, here are the answers to some of the most commonly asked questions about the ADDA Gatekeeper.

1. Does it replace guards?

Erm, no. But it empowers them. The ADDA GateKeeper is a tool, or rather a system that is jointly used by the security personnel and the people living in that gated community to function as one single unit to prevent crimes and perils.

 

Whatever system you have in an apartment right now can be enhanced with Gatekeeper. The guards at the gate will be provided with tablets pre-installed with the GateKeeper software. Using this, they’ll be able to digitally record details of every visitor, record and keep track of vehicle numbers that enter and exit the apartment, alert residents to visitors, track staff attendance and so much more.

 

In short, GateKeeper eliminates the issues arising from elements such as illegible writing in ledgers or missed entries or entering fake details at the time of checking into the compound. And it makes guards better at their jobs.

 

2. Does it have some kind of emergency management option?

Yes. The Indian Govt. shook some serious ground in 2017 when it mandated that every cell phone should have an inbuilt panic button. Either a single button or a combination of keys. While the move was appreciated, people soon realised that they’ll have to spend some money and upgrade their phones.

tablet based security management system

 

ADDA GateKeeper covers that. When you open the ADDA app, there’s a big in-app panic button that raises an alarm at the gates and also informs a safety contact. So, yes, in the event of an emergency, all you need to do is open the ADDA app and press the panic button. Help would come flying to you. You just need to pre-set a safety contact. It could be a neighbor or relative in close proximity to you. Personnel at the gate will be sent direct alerts from the app.

 

That said, GateKeeper operates around the idea of preventing crimes from happening by discouraging criminals with sheer elimination of potential loopholes to breach. Most people would think twice about committing a crime in a place where their photo, ID details and even mobile number has been verified and correctly recorded.

3. Should every resident have to download the app? Would the elderly find it difficult to use?

It is STRONGLY RECOMMENDED that everyone living in the gated community download the ADDA app. In the event that someone’s phone doesn’t support it, we suggest that at least one member in every unit MUST have the ADDA app on their phones. We still want everyone to have the app on their phones because you never know when you’ll need the panic alert button.

 

Now, the second part of the questions – would senior citizens find it hard to use? No. The app is very easy to use and the features that elders will be needing, like panic buttons, visitor notifications etc are pretty much straightforward and require only a few clicks.

 

4. How safe is our data on the ADDA servers?

We guard it with the best layers of security. If required, we are even willing to sign an NDA with you assuring you that the information you provide will never be breached.

We have been not only the leader in the industry, we’ve also been here the longest and we’re the most reputed player here. Big names in real estate such as Sobha, Prestige, DLF etc are proud customers of ADDA. We’re not trying to boast, but we’re the best at what we do. Not once have there been a breach and we strive every day to keep it that way.

 

5. Security guards get replaced very often. New guards come in from time to time, will it be difficult to train them to use GateKeeper?

The GateKeeper deployment team will pay a visit to your apartment specifically to train your guards. The application is very easy to use, even with only basic formal education, it should be fairly straightforward. If the MCs attend training provided by our on site deployment team, security personnel hired in future can be trained by the MCs themselves.

 

ADDA Is A Much Loved Product

GateKeeper has become a popular security solution among numerous apartment complexes across the country. Team ADDA is very passionate about eliminating potential situations for a criminal event to occur. We brainstorm regularly on how features in GateKeeper can be enhanced or what new features can be added to make it even stronger than it already is.

 

We’re also an industry leader in apartment management software. Over 18,000 apartment complexes across the country use ADDA’s products and we’re now gearing up to make our product global. We take pride in the fact that we’re a dedicated bunch, striving to make sure that every apartment complex turns into nothing short of a safe, secure haven.

 

We’ll be more than happy to provide a free demo of our products for you. Kindly get in touch with us to arrange an online demo.

 

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For Management Committee

Managing Security Personnel In Apartment Complexes

Managing security personnel in apartment complexes is a serious topic. Since a good number of upper middle class reside in gated communities, petty thieves sometimes make attempts to break in and rob something of value. While every housing society will have guards posted at the gates and intermittently at other places throughout the apartment complex, there is still a lot of confusion about how many should be assigned where and what their tasks should be.

If you are an MC struggling to optimize usage of security personnel, here’s what you need to know.

1. Get The Right Insights

Most people resort to checking traffic at the gate and general atmosphere of the apartment at any given point of time to decide who goes where and how many guards should be stationed at the gates. But sadly, this isn’t a very effective method.

Here’s the alternative that we suggest.

I’m sure you are aware of the product we have built (building). ADDA is a very popular apartment management tool and is much loved by MCs and residents across 80 cities and over 18,500 apartment complexes. ADDA is what you need to get the right insights. While it also gives you many other benefits, we’re going to focus on how it helps you utilize your guards better.

You’ll need stats on what times the traffic at the gate is highest/ lowest so that guards can be stationed there accordingly.You’ll need to know when the pool is used most so extra helping hands can be there to prevent potential accidents.Same applies for the playgrounds. Extra eyes to watch over the little ones while they play.

These are all inputs that the ADDA app can provide you with. Vital inputs that will tell you whether you need to increase the number of guards or even let go of some because they are not needed. Guards are expensive to hire, making a wrong decision can cost you a lot of money.

2. Hire A Reputable Agency

It has become a common practice among MCs to hire a security agency to supply guards. This does have benefits, most personnel come with basic safety training. Police verification, background checks etc would be cleared and above all, they may require very little training to settle into the job. So there, it seems great.

But. If you hire an agency with a questionable reputation, you may not only end up losing valuable cash, you’ll also be making compromises on the safety of your residents and the society in general.

Always best to hire an agency with a large footprint and a decent tenure in the industry.

3. Have A Plan Of Action – Teach The Guards About It

It is always recommended to have an emergency plan in place. In case of emergency, the guards would be expected to step up and take action. Either instruct the agency to train the guards for it or train them yourself on site.

Ideally, there should be a specific plan for each emergency. Fire, medical, man/child missing etc. And there should be one person dedicatedly monitoring the CCTV footage. Apart from this, make sure the guards have a thorough understanding of the architecture and plan of the entire gated community.

Human Error Is Still Possible

As an MC, you need to understand that depending on humans to look after all your security needs is probably a bad idea. The guards are humans, after all, they are prone to error. To make sure that they do the best and that everything stays smooth, equip them with a technical backbone. The ADDA GateKeeper is the best ever security solutions tool for apartment complexes. It is a tablet-based security management system that allows you to keep digital records of everything from visitors log to staff attendance and much more.

If you are looking for a way to strengthen the security system equip your guards with the ADDA GateKeeper – a product commonly called as the security nerve centre of apartment complexes!

 

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