Tag Archives: apartment security

For Management Committee

New feature “SHIFTING” on the GateKeeper Tablet

move-in-out-ADDA_Security

Most residential communities face the below issues:

1) We don’t know when a new Owner or Tenant Moves In.

We want to know and add them to our Central Database on ADDA.

2) We don’t know when an Owner or Tenant Moves out.

We wish to ensure they have paid all their Dues, completed other Move-Out processes, de-activate them from ADDA.

These Issues are now SOLVED!

Announcing the launch of the new feature “SHIFTING” on the GateKeeper tablet, in hands of the Security Guard!

Whenever a Movers Truck comes in, they can capture minimum data of the new Owner/Tenant.

This shows up in your ADDA Admin view instantly, and your Manager can complete the verification and add the New Resident to your central ADDA database.

The Move-In charges can get posted instantly as well!


In case the Movers Truck is for a Move-Out, the Guard marks this Flat as being Moved Out, which sends instant notification to the Manager who can then ensure that Move-Out processes have been followed!

No-Dues-Move-Out

 

 

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For Management Committee

Why Biometric Devices Are The Best Way To Capture Staff Attendance

Biometric Devices-ADDA Security

For an apartment complex, a major expense is staff salaries. And for making sure that they are paid neither more nor less, it is vital to have their attendance tracked well.

Traditionally, attendance was maintained in physical ledgers, where each individual would manually sign their name and time of entering the premises and repeat the same at the time of exit as well.

Unfortunately, this system has many flaws. Not only would such a flaw upset the finances because salaries could get incorrectly calculated, it could also compromise security and safety of residents.

Why Conventional Attendance Systems Are Inefficient

Here are some of the major drawbacks of old ways of maintaining staff attendance.

Forgery Is Common

Suppose there’s Maid A, who wants to help Maid B, who secretly went away on vacation, but is still wanting to receive payment for days taken off. On these days, it is easy for Maid A to give proxy for Maid B, by signing for her in the staff attendance register.

No foolproof mechanism to keep out Miscreant Staffs

In reality, staff inside an apartment complex are constantly replaced and everyone cannot be familiarised with each other’s faces. People who were banned from the premises, for either criminal activity or indecent behavior, could re-enter as blacklisting in the ledger isn’t really an option.

Difficult to Search Records, do Incident Investigation

Physical ledgers are easy to destroy. Mere negligence is enough to have them rendered useless. Many apartment complexes that depended on ledgers for staff attendance have complained that not only is the writing in it illegible, the very condition of the book is often near next to dilapidated. How good is such a book when it comes to tracking somebody’s attendance? And how easy is it for someone to intentionally damage that ledger to cover his/her tracks? 

The Solution – Biometric Attendance Systems

If there is anything that is difficult to forge, it is one’s fingerprint.

All over the world, educational and corporate institutions, hospitals and all kinds of organizations have started using biometric attendance systems and the impact is hugely positive. Such systems not only eliminate drawbacks of conventional attendance systems, they will also add some perks that are difficult to override.

Keep in mind that your association will have to make the necessary privacy policy documents which state that you won’t misuse collected biometrics. As long as the staff has been briefed about the process and as long as their permission has been acquired for collecting their fingerprints, you won’t be violating any laws.

Here are the major benefits of a biometric-based attendance system

No more proxies. 

One of the biggest advantages of this system is that it prevents employees from clocking for each other.

There may be some exceptional cases, where biometric systems are not able to read a fingerprint, because of injury to the finger or fingerprint being slightly eroded. First off, multiple fingerprints of the same person (prints of at least three fingers) are commonly recorded. And in the highly unlikely event that the staff managed to injure both their hands, superiors can step in and personally verify their attendance from an App based staff attendance tracking system like ADDA GateKeeper.

Some App based staff attendance tracking systems, use numerical staff ids to authenticate staff check-ins. It’s easy for a staff to give someone else their staff id and hence give proxies. Manual audit of such staff check-ins using their photos is not a practical solution for busy Society Managers and Admins.

You can save on a lot of public money for the Association with proper tracking of staff attendance through Biometric Devices.

Foolproof system to keep out Blacklisted or Retired Staff

Through integration with systems like ADDA GateKeeper, you can program biometric devices to recognize blacklisted/retired staff, who are trying to enter and sound alarms for Security to take action.

For App based staff attendance systems who give out numerical IDs, to authenticate staff entering a complex; Miscreants who want to enter a complex can easily get their hands on such a staff ID number, and enter the complex impersonating a different staff.

Biometrics Are Solid Evidence

Handwritten entries barely qualify as evidence of a person’s presence in a given spot. Biometrics, on the other hand, is irrefutable. If an employee claims to be absent on the day of a crime and the machine has recorded his biometric, that could boost the investigation in the right direction. 

Increased Productivity & Accountability

With an attendance tracker in place, staff would probably avoid arriving late as they can no longer fake entry time. And this, in turn, increases their productivity and accountability, and will also provide the payroll department precise and accurate data for calculating payment.

Difficult To Tamper

It is not easy to tamper with a biometric attendance system. It is very difficult to hack into such a system and change its records. And that is not all, physically damaging the system too can be difficult because a) manufacturers foresee this kind of contingency so the system is built accordingly b) there is typically a guard and a CCTV with eyes on the machine. Any attempts to damage it will be caught.

Upgrade Your Apartment Complex With ADDA

ADDA is specifically designed for apartment complexes and the members within. In fact, the GateKeeper by ADDA is one of the most practical security systems you can ever get your hands on to ensure security inside your society.

That’s not all, if you have a combination of the ADDA ERP and the GateKeeper, MCs, residents and everyone else will not only be connected but will also have features at their disposal to ensure the smooth and efficient functioning of the entire apartment complex.

Why don’t you get in touch with us so we can schedule a demo for you if you are not a customer already.

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For Management Committee Residents

7 Ways How ADDA App Can Help You Celebrate This New Year

New Year is around the corner and it’s almost time to bid adieu to 2017. New Year’s Eve is a time to reflect on the past and revel in the great big beautiful tomorrow.  Residents are busy planning on making  the new year eve celebrations a Delightful experience in their home & community

Make this New Year’s eve a fantastic night for you and your neighbours. We’re here to help you plan and execute your New Year Celebrations.

So for all aspiring party hosts of this year, here’s how ADDA app can help you throw the best new year bash ever!

Expected visitors

Do you have a long list of expected visitors this festive season? And those many annoying calls from your security guard, asking to verify your Guests?

That’s all old stories now!

ADDA GateKeeper - Expected Visitors

Add your guests as Expected Visitors using your ADDA GateKeeper App and make them feel special. Security Guards will let your Guests through without making them stand in the long queue at the gate trying to make entries. Welcome your Guests this season, to your Home with this smart technology.

Gift-Pass

Are you planning to gift something special to your Domestic Help (Maid, Cook, Driver, etc.) this festive season?

gift pass ADDA

You can add it as a Gift-Pass in your ADDA GateKeeper App and your staff can walk out of the Security Gate, without being asked Gratuitous questions by the Security.

Panic Alert

Well, what if things do not go the way you planned, do not PANIC. Raise a Panic Alert. With your house, all arrayed up for the celebrations and with guests in your house, you do not want to take a chance.

ADDA App - Panic Alert

Security Guards are immediately notified on raising a Panic Alert and they can hurry to your help. On the other hand, a few of your neighbours also get notified. This assures you get immediate help in case of an emergency.

HelpDesk

You want to start the new year with a glowing new-like home, Don’t you?

And you been neglecting that ever blinking light in your balcony or that leaking tap in the kitchen? What you can do is raise a ticket through HelpDesk in the ADDA App, and your society help (plumber/electrician) would come and get them fixed.

Facility Booking

Planning to host a new year’s party this time?and not able to find a place to host it, then why not book a facility from your community. All you have to do is open Facility Booking in the App, check for availability and confirm your booking by making a payment right from the App.

Notices

This feature is mainly for the Management Committee members. If at all you want to announce any specific Guidelines or want to announce the specifics of your community event. All you have to do is post a Notice in ADDA Admin App and your message goes right to the phone of all residents.

Conversations

Our all-seeing Discussion Forum can be used for coming together as a community.  A lot of good things start happening when neighbours come together to work towards solving common issues. Our discussion forum brings together the collective knowledge of the community to your disposal.

So, wait no more! Hurry! download the App if you have not done it already and gear up for your New Year preparations!

Let the festivities begin!  Gather, socialize and forge friendships that will last a lifetime. Welcome the new year with joy and peace. Happy New Year everyone from all of us here at ADDA, May the year ahead bring you nothing but joy and prosperity!

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Residents

Why CCTVs Are Not Enough To Secure Your Apartment

Each time the phrase “security system” is mentioned, what comes to most people’s heads is a series of TV screens that show live feed from different parts of a building. We’re sure you just imagined it in your head too!

CCTVs have become a staple in most offices, commercial buildings and residential societies. However, how many of us are aware that CCTVs alone are incompetent to provide security?

Ideally, a security system should be composed of equipment and manpower that can collective detect and prevent crime, while also creating a record of the incidents that occurred.

Here’s Why CCTVs Alone Are Inefficient

We’re sure you already understand this fact, but make sure that the point sinks through, here’s detailing why we say so.

1. Can’t stop a crime in progress

CCTVs simply provide you with live video feed. Unless the cameras can sprout hands and legs to jump into immediate action, a crime in progress cannot be prevented. Or, there should be someone sitting glued to the numerous TV screens at all times.

2. It can be easily cheated

Someone in a Burqa or even a cap or hooded T-shirt can get away with sneaking around. CCTVs do not have X-ray vision to see through clothing or helmets.

3. They are easy to break

Many crimes have been recorded where the CCTV cameras at the site were broken badly. For criminals, it would be an added shroud of anonymity if along with wearing protective clothing they also broke the cameras. That way, no video recording of the crime would be available.

4. They don’t raise alarms

Most CCTV systems do not alert officials or even people when suspicious activities are spotted. They will simply continue to record and/or live stream. Not very effective, especially when there are fires or similar hazards breaking out.

5. They are not pocket-friendly either

The kinds that simply record are fairly inexpensive, but the ones that use Wi-Fi to broadcast are not exactly budget friendly. They also use up a lot of Internet which could be an added expense. And then there’s the fact that they become totally useless if the internet fails.

So What’s The Alternative?

CCTVs are not entirely useless. They are a vital part of security systems. It is just that such systems should include a few other elements too. CCTVs are effective crime deterrents in some cases because their very presence makes people reconsider the idea of committing a crime. Of course, that isn’t always the case. Technology is advancing at a rapid pace and so are the criminals using it. These days we even have network jammers that can block EM signals in a certain range.

CCTVs can never be replaced neither can they be ignored. What we can do is to create a system that is more comprehensive of today’s security needs.

A More Efficient Solution

What we really need is a video monitoring system that is combined with a feature to raise alarms and has manual guards to take immediate action while being solidly backed by technology.

The ADDA GateKeeper is a groundbreaking tablet-based security system that behaves like the security nerve center of your entire apartment complex. Here are the benefits of this system.

  • The security guards at the gate get to track every visitor, every vehicle and every staff that enters the compound.
  • Residents receive notifications of each visitor checking into the compound with the intention of paying them a visit.
  • Guards capture photographs and verify ID cards submitted by visitors.
  • If a staff is caught doing something unusual or criminal, he/she can be blacklisted and prevented from ever entering the gates of the society.
  • To top it off, the ADDA GateKeeper comes with a panic alert button which sounds a loud alarm alerting the security guard and also two safety contacts of the resident’s choice.

Many complexes from across the country depend on the ADDA GateKeeper for all their apartment security needs.

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Residents

5 Tips For Apartment Safety

We have covered the topic of apartment safety multiple times, but since the world around us keeps changing every minute, it is kind of essential to stay updated about apartment safety on a regular basis. Burglars are coming up with more and more innovative ways to rob a house & dropping your guard could be dangerous.

So here are some things that you can do to make sure that your apartment stays safe at all times.

1. Strengthen overall apartment security

Individually securing your apartment sometimes isn’t enough. The entire compound needs to be better equipped to withstand every possible emergency.

Join hands with your fellow residents and discuss about setting up a system that is hard to breach. CCTVs and security guards alone are obsolete these days. An app based security system like ADDA Gatekeeper is vital for overall management & security monitoring of residential complexes.

If you do not have one already, get one installed. The benefits that the ADDA Gatekeeper brings to your apartment complex are abundant. It offers the following –

  • As it is an App based security management system, it negates all the manual errors guards may commit.
  • Solid visitor management system that digitally records details of every visitor.
  • Alerts guards should a visitor overstay his/her welcome.
  • Sends instant notifications to residents about visitors which means even while away, residents will know who is dropping by.
  • Comes with an inbuilt panic alert system. If a resident is in danger, simply pressing a button sounds an alarm at the main gates and a safety contact of your choice.

2. Install a surveillance system

Even if you don’t have kids that you leave in the care of maids or too many valuables to speak of, a CCTV is recommended. The very presence of a CCTV will discourage maids and other potential criminals from committing a crime.

The ones that broadcast probably cost a little more than the ones that simply record. So you can opt of the latter, but it doesn’t hurt to have an extra set of eyes.

3. Better Locks

If the apartment you live in is rented, this is all the more applicable. It makes sense to have the old lock changed to a fresh and solid one. We never know if the previous tenant has a key or not. Even otherwise, if the home is your own, having a high-end, hard to break locking system for your door is strongly recommended.

The general understanding is that units on the lower floors are more prone to burglary and crimes as opposed to higher floor units. So if your flat it is on the lower floors, make it a point to change or strengthen your locks every few years. In plenty of cases, a simple screw driver or even hair clips can be bent to form tools to pick a lock with.

4. Secure your balcony

Again, more applicable for the units in the lower floors. It does make sense to install grills or other forms of protection in your balcony to deter criminals or sometimes even animals. The doors that lead inside from the balcony too must be strengthened so that they won’t be easily picked.

5. Never drop your guard

This involves a series of things that you must do to keep yourselves and your family safe. This is just a basic set of pointers, we recommend that you get to know your neighborhood and premises better so that you know what to look out for.

  • Beware of deception crimes. Burglars often pose as utility workers to gain access to your house. Having a system like ADDA Gatekeeper can do wonders in preventing such imposters.
  • Keep copies of the ID cards your domestic staff provide. If you are not around when they come for duty, having a CCTV helps keep an eye on them.
  • Make your valuables hard to find. Don’t go for the conventional key under the pillow system. Install wall safes or lockers that are pretty hard to break.
  • Connect with your neighbors. Know who lives around you.
  • Strongly urge your residents association to install a system like ADDA Gatekeeper which not only monitors visitors and other gate-related activities, but also gives you perks like pre-checking in visitors and lots more.

The Final Word

In today’s times when security is starting to be considered a myth, being on your guard is vital to ensure that you and family stay safe. We cannot stress enough on the importance of having a software based solution at the gates and within to not just secure your apartment but also to bring together the residents and make for better a quality life.

We hope you found the article useful and do let us know if you have any concerns or safety tips that you would like to share. Don’t forget to share this article with your friends. Cheers!

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Residents

How To Stop Miscreants From Entering Your Apartment?

There’s a reason why everyone prefers to reside in a gated community. There are various amenities, a sense of being a part of a large family and above all, better security than in independent houses. Most apartments do have guards, CCTV surveillance and very vigilant residents. So while this definitely puts them at a higher level of security, some isolated incidents still manage to happen and that instills fear in all of us.

So, how do you stop miscreants from slipping into a society and committing crimes?

There are the obvious options –

  • Increasing the number of security guards on duty
  • More CCTV cameras
  • Drills for the residents to be vigilant all the time and to report any activity that seems suspicious
  • Stricter rules for checking people in

There are quite a few things that can be done to ramp up security. But the thing is this – All these measures, even when implemented in the best possible way, are obsolete.

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Residents

Things To Do Before You Leave On A Holiday

It’s summer vacation time over India and the holiday moods are in full swing! If you are planning to take a much-needed break and go on a trip with your family, here’s a holiday checklist of things to make sure that everything stays smooth.

Now, if you are going on a very short trip, like two days or less, the amount of preparation needed would be quite less and limited to the domain of things you carry with you alone. However, if you are going on a long trip, the kind that spans several days or weeks, you’ll need to make sure that your residence is equipped to stay on its own.

holiday checklist for things to do before going on holiday

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